Asset Control

Asset Control tracks every laptop, vehicle, badge, key and piece of equipment your organization owns. Each has an owner, a history, and (optionally) a QR label.

What's an "asset"?

Anything physical worth tracking individually:

• Laptops, monitors, phones
• Vehicles
• Access badges and keys
• Specialized equipment (lab kit, cameras)
• Furniture (high-value items)

For bulk consumables (paper, toner, screws), use Inventory instead — tracked by quantity, not individually.

Adding an asset

1. Assets → New asset.
2. Fill in:
   • Name — e.g. "Dell XPS 15 — IT-001".
   • Asset tag — your internal ID. Auto-generates if blank.
   • Category — Laptop, Vehicle, Badge, etc.
   • Serial number / VIN / model number.
   • Purchase date and purchase price.
   • Warranty expiry — for reminder alerts.
   • Current location.
3. Save.

Auto-creation from POs

When a PO is received and the line is for tracked items, tick Create asset records on the goods receipt — the system creates individual assets with the right serial numbers automatically.

QR labels

Print a QR sticker for any asset:

1. Open the asset.
2. Click Print QR label.
3. Stick it on the device.

When anyone scans the QR (Momentumpro mobile app or any QR reader):

• They see the asset details.
• They can record a return, log maintenance, or report damage.

Maintenance

Schedule maintenance per asset:

• Recurring — e.g. annual servicing, quarterly cleaning.
• One-off — record a repair or refurbishment.

Maintenance reminders fire to the responsible team ahead of the due date.

Next step

Assign an asset →