Reception desk

Reception Desk is the front-of-house module — sign-in for visitors, contractors and deliveries.

Setting up reception

Under Admin → Reception Desk → Settings:

• Active locations — which sites use the reception desk.
• Required fields — name, company, host, NDA, photo, ID document.
• Self-service kiosk? — turn on a tablet self-service mode.
• Badge printing — connect a label printer.
• Host notification — email / SMS when their visitor arrives.

Signing in a visitor (staffed reception)

The receptionist:

1. Reception → Sign in visitor.
2. Picks Visitor or Contractor — different fields apply.
3. Fills in: name, company, phone, email.
4. Picks the host employee — auto-emails them.
5. Optionally: requires the visitor to digitally sign an NDA before printing badge.
6. Prints the badge.

The visitor is now on the On-site list.

Self-service kiosk

For unstaffed locations:

1. Tablet at reception runs the kiosk view.
2. Visitor taps Sign in.
3. Enters their details on-screen.
4. Signs the NDA (if required).
5. Selects the host from a search.
6. Takes a photo (camera enabled on kiosk).
7. Badge prints automatically.

The host gets an SMS / email and comes to fetch them.

Pre-registration

For known visitors:

1. The host pre-registers them in advance.
2. They receive a QR code by email.
3. On arrival, they scan the QR at the kiosk — sign-in is one tap.

On-site list

At any time, Reception → On-site now shows everyone:

• Currently signed in.
• Their photo (if captured).
• Their host.
• The time they've been on-site.

Signing out

When the visitor leaves:

• The receptionist clicks Sign out, OR
• The visitor scans their QR badge at the kiosk on the way out.

The on-site list updates immediately.

Next step

Evacuation list →